Exhibitor Hold Harmless Provision: By submitting this agreement/application for exhibit space, you indicate that you have read and agree to the Exhibitor Hold Harmless Provision as stated on the Exhibit & Sponsor Information sheet. Cancellation Policy: Exhibit and sponsor cancellations received prior to October 1, 2022 will receive a full refund minus a $75 administration fee. Exhibit cancellations received after October 1, 2022 or no-shows will not receive a refund. Event Cancellation or Change: In the event of inadequate registration, technical issues or other events beyond OTAO’s control, a conference may be moved or cancelled. Should this occur, an attempt will be made to contact all registrants/exhibitors and fees will be refunded.
If paying by check, please mail payment to OTAO: P.O. Box 86231, 5010 SE Foster Road, Portland, OR 97286
Exhibitor Hold Harmless Provision
By submitting the Exhibitor Agreement form to the OTAO, I am indicating that I understand and agree to the provisions and terms and conditions as listed on this contract and am authorized to execute this Exhibitor Contract on behalf of my company.
Every exhibitor or sponsor (“you”) who submits an order for advertising on a website or in an email operated by OTAO (“us”), agrees to these terms and conditions. Your order and these Terms and Conditions form the basis of a contract between you and us for the provision of the advertising ordered by you.
Exhibit Terms and Conditions
The exhibit hours are stated on the enclosed information and must be adhered to. Exhibit times and positioning and placement of your exhibit will be at our discretion and are subject to change by OTAO. In the event of a change, you will be notified.
Cancellations on or before October 1, 2022 will receive a full refund minus a $75 administration fee.
Cancellations received after October 1, 2022, or no-shows will not receive a refund.
In the event of technical issues or other events beyond OTAO’s control, an event may be modified or moved to a different format. Should this occur, an attempt will be made to contact all exhibitors.
OTAO reserves the right to make changes to the space, format and schedule and what is provided as OTAO deems necessary. OTAO reserves the right to refuse exhibitor applications as it deems appropriate.
Registrations will be accepted on a first-come, first-served basis; however, we must receive your agreement and payment to ensure your space. Once we are sold out, special accommodations cannot be made.
By submitting this contract, you indicate that you have read and agree to the Exhibitor Hold Harmless Provision and Terms and Conditions as stated above.
Send completed form by mail (or use our online application form) with payment to:
OTAO, PO Box 86231, 5010 SE Foster Road, Portland, OR 97286
Questions? Contact OTAO at firstname.lastname@example.org